Help > Using the web interface > User data > Messages
Messages
Messages
Select the voice mail or fax box on the basis of their number/name.
*Further help under Voice mailbox
*Further help under Fax box
Filter
all
Shows all messages/faxes including those in the archive.
New
Shows only new incoming messages/faxes.
today up to last month
Shows all messages/faxes received in the specified time which have not yet been archived.
Archive
Shows all messages/faxes moved to the archive.
*Further help under Voice mailbox
*Further help under Fax box
Direction
all
Shows all messages/faxes including those in the archive.
received
Shows only received messages/faxes.
sent
Shows only sent messages/faxes.
*Further help under Voice mailbox
*Further help under Fax box
Search (phone number or name)
Telephone Number
Only messages/faxes are displayed which contain the searched telephone number in the following columns:Caller, Call destination, Line.
Phone number ranges
Only messages/faxes are displayed which contain the searched telephone number range (e.g. 00 for international calls) in the following columns:Caller, Call destination, Line.
Name
Only messages/faxes are displayed which contain the searched name in the following columns:Name, Line.
Name fragment
Only messages/faxes are displayed which contain text with the searched character string in the following columns:Name, Line.
*Note: An option set under Filter will not be considered. All messages corresponding to the search term will be shown in any case.
*Note: During the fax transfer the status of the transfer when calling the pages is displayed under Options. It is not updated automatically. Use Refresh to reload the page and update the data displayed.
*Note: If the fax could not be transferred, a status message will be output.
*Further help under Voice mailbox
*Further help under Fax box
Status
Shows the status of the message:
• Unread
• Read
*Further help under Voice mailbox
*Further help under Fax box
Date / time
Point of time of receiving the message.
*Further help under Voice mailbox
*Further help under Fax box
Duration
Voice mailbox: duration of the recorded message in the format hh:mm:ss.
*Further help under Voice mailbox
SD card
Fax box: number of pages of the received fax message.
*Further help under Fax box
Caller
Voice mailbox: phone number of the caller for this recorded message.
Fax box: phone number of the sender for this incoming fax message.
*Further help under Voice mailbox
*Further help under Fax box
Name
Voice mailbox: name of the caller for this recorded message.
Fax box: name of the sender for this incoming fax message.
*Further help under Voice mailbox
*Further help under Fax box
Call destination
Telephone number of the receiving user.
*Further help under Voice mailbox
*Further help under Fax box
Line
Displays the own phone number.
Voice mailbox: phone number dialled by the caller.
Fax box: phone number that has been transmitted by the PBX.
*Further help under Voice mailbox
*Further help under Fax box
Options
Marks the message as unread.
Moves, copies or archives the messages/faxes.
Sends the message/fax via e-mail. If the configurations for e-mail transfer have not yet been completed (e.g. missing Message recipient, the message will not be sent via e-mail.
Opens or saves the message/fax.
Requirement for opening: an installed audio player for playing the voice message or an installed Acrobat Reader for reading the fax.
A fax could not be sent. A status message will be output.
*Further help under Voice mailbox
*Further help under Fax box
Refresh
The overview of the voice mail and fax boxes is refreshed.
*Further help under Voice mailbox
*Further help under Fax box
Read
Entries marked in the list are set to read.
*Further help under Voice mailbox
*Further help under Fax box
Unread
Entries marked in the list are set to unread.
*Further help under Voice mailbox
*Further help under Fax box
Copy / Move
Moves, copies or archives the messages/faxes.
*Further help under Voice mailbox
*Further help under Fax box