Box settings
Voice mail and fax boxes
Select the voice mail or fax box you want to display/configure.
Further help under Voice mailboxLanguage of the announcements
If several language files have been imported, the language of the announcements can be selected.
Default
The configured standard language is used.
Further help under Voice mailboxAutomatic replay of new messages
All new messages will be replayed automatically without the need for further inputs and marked as listened to if the voice mailbox is queried or if message forwarding is used.
Note: This setting does not affect querying the voice mailbox with a phone.Further help under Voice mailboxRemote access
A voice mailbox can be queried from an external connection. The remote access can be performed by the administrator or owner/user after entering the corresponding PIN.
Further help under Voice mailboxPIN for remote access
Freely selectable PIN. Helps to identify the permitted user when remotely querying the voicemail box.
Note: If no entry is made, the PIN of the box owner is automatically used.Further help under Access authorisationsMessage forwarding|Destination number
Incoming new messages are forwarded to the configured destination.
Destination number
Enter an internal or external phone number without exchange line access number.
Further help under Voice mailboxMessage forwarding|Forwarding after
Number of messages, after which the forwarding can be started (depending on the configured notification time period).
Further help under Voice mailboxMessage forwarding|Notification period
Time period in which the messages are to be forwarded.
Further help under Voice mailboxMessage forwarding|Number of repetitions
Attempts of call forwarding and pauses in between.
Further help under Voice mailboxCall pick-up
The user can take over a call which was accepted by the voice mailbox.
global
Every internal user is permitted to take over calls.
Authorised users
Every owner or user is permitted to take over calls. If a group is owner or user, every group member can take over calls.
Further help under Voice mailboxMaximum recording capacity
Enter a value for the recording length between 15 up to 999MB. Adjoining it is shown how many minutes the entered value is. If no value is entered, the recording capacity is unlimited (maximum memory utilisation).
Specifies the maximum memory capacity in MB available for the recording of messages.
Note: Under the following circumstances, the entered value is not available for the box:•There is not enough memory capacity available on the storage device.
•The memory capacity on the storage device is utilised by other boxes.
Further help under Voice mailboxMaximum length per recording
Enter a value for the recording length between 1 up to 99 min. If no value is entered, the recording length is unlimited (maximum memory utilisation).
Specifies the number of minutes after which the box ends a recording automatically (unless the caller already hung up).
Note: Under the following circumstances, the entered value is not available for the box:•There is not enough memory capacity available on the storage device.
•The memory capacity on the storage device is utilised by other boxes.
Further help under Voice mailboxAutomatic clean-up
Perform at xx % memory utilisation
When the value (in the range of 50 up to 95 %) is reached, the oldest messages marked as read will be deleted as soon as new messages arrive. Archived messages will not be deleted.
Note: If the clean-up fails, this information is logged and, if specified, sent as an e-mail.Further help under Voice mailboxE-mail transfer|Send e-mail in HTML format
Note: When switched off, e-mails are sent in text format.Further help under E-mailFurther help under Voice mailboxE-mail transfer|Send on incoming message
Attach incoming message as file
In the case of an incoming message, this information is sent as an e-mail.
Audio file in MP3 format
The audio file is provided in MP3 format.
Note: When switched off, the audio file is available in wav format.Mark as read the messages sent
In the message list, a sent message is marked as read.
Further help under E-mailFurther help under Voice mailboxE-mail transfer|Send at xx % memory utilisation
Enter a value for the recording length between 50 up to 95 %. When the amount of memory used exceeds the specified level, this information is sent as an e-mail.
Further help under E-mailFurther help under Voice mailboxE-mail transfer|Send in the case of failure of automatic cleanup
If the automatic clean-up fails, an e-mail is sent. The settings made for the transfer of system e-mails will apply.
Opens the configuration for the transfer of system e-mails.
Further help under E-mailFurther help under Voice mailboxE-mail transfer|Outgoing mail server
Default
The e-mails are transferred via the default outgoing mail server.
Name of an outgoing mail server
The e-mails are transferred via the selected outgoing mail server.
Further help under E-mailFurther help under Voice mailboxE-mail transfer|Language file
Select the language file.
Note: If a user-defined language file is selected, e-mails will be sent with the text modules of the selected language file.Further help under E-mailFurther help under Voice mailboxE-mail transfer|Logo
Default logo
The default logo is used.
Name of user-defined logos
The selected logo is used.
Further help under E-mailFurther help under Voice mailboxMessage recipients
The e-mail addresses of up to 10 message recipients can be entered for e-mail transfer.
Further help under E-mailFurther help under Voice mailbox Test
By sending a test e-mail, it can be checked whether the e-mail transfer to the message recipients entered works without fault.
Further help under E-mailFurther help under Voice mailbox